Hephaestus Technologies

Privacy Notice

1. Introduction

Hephaestus Technologies (“we”, “us”, “our”) is committed to protecting personal data and respecting your privacy.

This Privacy Notice explains how we collect, use, and protect personal data when you interact with us.

2. What Data We Collect

We collect personal data primarily through direct interactions, including:

  • Contact details (e.g. name, email address, phone number)
  • Professional information (e.g. role, organisation)
  • Communications (e.g. emails, meeting notes)

We have a web form for access to our detailed briefings - ‘The Forge’.

  • Voluntary registration
  • Contact details (e.g. name, email address, phone number)
  • Professional information (e.g. role, organisation)

We retain CVs sent to us for job applications.

  • Careers page of the website and CV hosting recruiters
  • Applicant’s CV only data retained

3. How We Collect Data

We collect personal data when you:

  • Contact us directly (e.g. email, phone)
  • Engage with us as an investor, partner, supplier, or advisor
  • Participate in meetings, events, or discussions
  • Register for access to ‘The Forge’ on our website
  • Apply for a role advertised on our website or a job ad

We may also receive data from:

  • Introductions via third parties
  • Publicly available sources (e.g. company websites, professional profiles)

4. How We Use Personal Data

We use personal data for legitimate business purposes, including:

  • Managing relationships with investors, partners, and suppliers
  • Communicating and responding to enquiries
  • Operating and developing our business
  • Recruitment
  • Complying with legal and regulatory obligations

5. Lawful Basis for Processing

We process data for:

  • Legitimate interests (e.g. managing business relationships)
  • Contractual necessity (where applicable)
  • Legal obligations (where required)

6. Data Sharing

We may share personal data with:

  • Service providers (e.g. IT and cloud providers)
  • Professional advisors (e.g. legal, accounting)
  • Regulatory authorities where required

We do not sell personal data.

7. International Transfers

Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as:

  • Transfers to countries with adequacy decisions
  • Standard contractual clauses or equivalent protections

8. Data Retention

We retain personal data only as long as necessary for the purposes described above, including:

  • Maintaining ongoing business relationships
  • Complying with legal and regulatory requirements

CVs stored for job applications are deleted:

  • Upon rejection
  • Once the role is filled unless permission is sought & given to retain for future roles

9. Your Rights

You have rights under data protection law, including:

  • Access to your personal data
  • Correction of inaccurate data
  • Request deletion (in certain circumstances)
  • Object to or restrict processing

To exercise your rights, please contact us using the details below.

10. Data Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse.

11. Contact

For any questions or requests relating to this Privacy Notice, please contact:

jbarrymore@hphtechnologies.com

12. Updates

We may update this Privacy Notice from time to time. The latest version will be available on request.